Procurement Guidelines
For CSU Campus
Dollar Thresholds
Dollar Thresholds by Funding Source, including Federal Uniform Guidance
Purchase Requests
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Policies and procedures used to obtain goods and services for Colorado State University
Documentation needed:
- Purchase Request Form
- Quote
- Capital Equipment Supplemental Form (if applicable, see below)
Procedures:
- Quotes must include only those item(s) selected for purchase and shipping charges
- Requests over $10,000 will be sent to Procurement Services for determination of the most appropriate procurement method to be used
- Capital Equipment Supplement form is required when purchasing a single item over $5000, combined multiple items creating one system over $5000, or software with a total cost over $5,000 with a useful life of more than one year
Payment/Reimbursement Requests
Documentation needed:
- Payment-Reimbursement Request Form
- Invoice (payment request)
-or-
Receipt that shows proof of payment (reimbursement request) - Official Function Form if necessary; purchases involving food, beverages, event costs, recruiting of faculty or students, training, promotion or development activities.
Official functions must produce a primary benefit to the University and all costs must be reasonable and necessary. Common reasons for having an official function include:
- Extending contact to include normal mealtimes.
- Creating an atmosphere necessary to attain the goal.
- Encouraging event participation to attain the goal.
- Enhancing social interactions to build community.
- Rewarding outstanding performance.
- Providing a forum to raise awareness of an issue.
- Providing an opportunity to welcome visitors.
Procedures:
- Send the above documentation directly to ebo@engr.colostate.edu
Used to request payment for orders placed and invoiced that do not have a purchase order or for reimbursement of expenses incurred
Used for off-campus vendors, payments to individuals (employees or non-employees), and internal orders
- Do not use this form for travel related expenses
Do not use this form for quotes (i.e. purchase orders)
Internal Order Request
- Preferred method for purchasing goods, services, materials, or labor from campus service centers
- Campus Services vendors only
Documentation needed:
- Payment/Reimbursement Request Form
- Invoice
Transportation Services Request
Documentation needed:
- Destination
- Dates of travel
- Number of days
- Vehicle type
- Estimated total mileage
- Account number
- Purpose/benefit
Procedures:
- Send the above documentation directly to ebo@engr.colostate.edu, in the body of the email.
Purchasing Contacts
Phone:
(970) 491-0742
Phone:
(970) 491-7596