Prior to departure
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- List all anticipated expenses on the authorization form
- Estimate cost as closely as possible
- When in doubt, it is best to estimate high
- Contact one of the CSU Approved Travel Agencies
- Inform the travel agent that you are a CSU employee or student working with the Engineering Business Office and you need to book a flight
- The travel agent will send your itinerary to our office for processing
- Make your own hotel reservations
- You will pay for this yourself and be reimbursed after your trip
- If you will be renting a vehicle while traveling, please contact one of the CSU Approved Rental Car Agencies
- You must provide the discount code that is associated with the agency when making your reservation
- While traveling, you will pay for your expenses with cash or a personal credit card and get reimbursed through the travel reimbursement process when you return
- Please keep all original receipts
- P-Cards may never be used for travel
- They may be used to pay for conference registration
- If you will be traveling often, it is best to apply for a State Travel Card
- For more information, please contact Joe Fattor, Business Operations Manager, at joe.fattor@colostate.edu
Upon return
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- All expenses require a receipt for reimbursement, with the exception of toll receipts (under $25) and meal receipts
- Hotel/Lodging receipts must be original and show proof of payment or a zero dollar balance
- For group travel, all meal receipts will be required
- If you take a taxi, the fare is reimbursable but any tips are considered part of your per diem
- Please upload all receipts to reimbursement request, or bring all receipts to our office located in the Engineering Building, Room AR 204
- Receipts can also be sent through campus mail to:
- 1301 Campus Delivery
Attention: EBO Travel Services
- 1301 Campus Delivery
- Receipts can also be sent through campus mail to:
State Approved Travel Agencies
New Horizons Travel
300 E. Boardwalk Dr.
Fort Collins, CO 80525
Phone:
(970) 223-7400
(800) 864-4364
Frosch
3538 JFK Parkway, Suite 2
Fort Collins, CO 80525
Phone:
(970) 223-0442
(800) 255-0808
Travel Society
Jenny Bacon
201 South Whitcomb Street
Fort Collins, CO 80521
Phone:
(970) 222-5108
State Approved Rental Car Agencies
Discount Code (for CDW/LDW and auto liability insurance)
Hertz
65579
National/Enterprise
XZ12450
Travel Contacts
Ashley Schumann
Administrative Assistant, Travel
Phone:
(970) 491-2468
Jessy Tuma
Administrative Assistant, Travel
Phone:
(970) 491-6761