Prior to departure
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- Provide all anticipated expenses on the authorization form
- Estimate cost as closely as possible
- When in doubt, it is best to estimate high
- Contact one of the CSU Approved Travel Agencies listed below
- Inform the travel agent that you are working with the Engineering Business Office and that you need to book a flight
- The travel agent will send your itinerary to EBO for processing
- Make your own lodging reservation, you will be reimbursed after your trip
- If you require a rental vehicle, please contact one of the CSU Approved Rental Car Agencies
- You must provide the discount code that is associated with the agency when making your reservation (see below)
- You will be reimbursed for your incurred travel expenses through the travel reimbursement process when you return
- Please keep all original receipts
- P-Cards may never be used for travel expenses (exception for conference registration)
Frequent travelers should apply for a State Travel Card. For more information, please contact Joe Fattor, Business Operations Manager, at joe.fattor@colostate.edu
Upon return
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- All expenses require a receipt for reimbursement
- Lodging and vehicle rental receipts must be original and show proof of payment or a zero dollar balance.
- For group travel, all meal receipts will be required
- Please upload all receipts to reimbursement request.
State Approved Travel Agencies
New Horizons Travel
300 E. Boardwalk Dr.
Fort Collins, CO 80525
Phone:
(970) 223-7400
(800) 864-4364
Frosch
3538 JFK Parkway, Suite 2
Fort Collins, CO 80525
Phone:
(970) 223-0442
(800) 255-0808
Travel Society
Jenny Bacon
201 South Whitcomb Street
Fort Collins, CO 80521
Phone:
(970) 222-5108
State Approved Rental Car Agencies
Discount Code (for CDW/LDW and auto liability insurance)

Hertz
65579

National/Enterprise
XZ12450