How do I request time off?
Annual and Sick Leave
Annual and Sick Leave requests are processed through TimeClock Plus:
Catastrophic Circumstances Leave
Catastrophic Circumstances Leave may be granted to eligible employees by a department or unit head for up to two (2) weeks after all other leave is exhausted, based on the severity of the situation. For additional information, please refer to the policy: http://policylibrary.colostate.edu/policy.aspx?id=748
Family and Medical Leave
Family and Medical Leave Act (FML) is an unpaid, job-protected leave intended to allow eligible employees to take time off from work for qualifying family and medical events.
For coordination and administration of Family and Medical Leave, Annual Leave, Parental Leave, Sick Leave, and the State Classified Leave Sharing Program, email your department HR contact.
Funeral Leave is administered by each department through a written request showing the relationship to the deceased and reason for the number of days requested, not in excess of 5 working days. This does not automatically entitle an employee to a full week’s absence; this maximum may be granted only if travel to and from distant points is necessary.
Jury duty or court leave
Jury duty or court leave may be granted with pay through your department with a copy of the court summons.
Leave Without Pay
Leave Without Pay (LWOP) may be taken when an employee has used all leave and has not returned to work. LWOP may also be granted by the department and Human Resources Department for justifiable personal reasons. Department heads are required to submit a personnel action through HR Personnel/Payroll system.
Present proper military orders to your department HR contact for administration:
Parental Leave provides three (3) weeks of time for purposes of bonding with and caring for a new child, independent of any other kind of leave for which the eligible parent may be entitled (such as sick leave, annual leave, or Short-Term Disability).
- For more information, including Parental Leave Application, visit: https://hr.colostate.edu/current-employees/benefits/afap/leave/parental-leave/
For coordination and administration of Parental Leave, Annual Leave, Family and Medical Leave, Sick Leave, and the State Classified Leave Sharing Program, email your department HR contact:
Sabbatical Leave for tenured faculty members is requested through the academic unit and approved by the Provost Office.
- Refer to Section F. Leave Policies of the Faculty Manual: https://facultycouncil.colostate.edu/faculty-manual-section-f/#F.3.4
- Sabbatical Leave Request FORM is found on Provost Office webpage: https://provost.colostate.edu/faculty-administrative-professionals/
Short-Term Disability Income Replacement Plan: AP, Faculty, Postdoc
Short-Term Disability Income Replacement Plan coverage for Administrative Professionals, Faculty, and Postdoctoral Fellows provides a continuation of income in the event of illness, injury, surgery, or pregnancy for enrolled employees who exhaust their sick and annual leave balances.
- Request and submit your application to your department HR contact:
- Department HR contact will approve and submit to the University Human Resources Department to administer.
- For more information about Short-Term Disability Insurance, refer to: https://hr.colostate.edu/wp-content/uploads/sites/25/2020/07/STD-SPD.pdf
Short-Term Disability: State Classified
Short-Term Disability coverage for State Classified employees is provided to benefits eligible employees under the State of Colorado group policy. For more information, visit: https://hr.colostate.edu/current-employees/benefits/sc/leave/disability/
State Classified Leave Sharing Program
The State Classified Leave Sharing Program provides income replacement to eligible state classified employees who need to be absent from work but have inadequate paid-time off accumulated for qualifying reasons.
- To learn more about the program and apply, visit: http://hrs.colostate.edu/benefits/timeoff-leave-bank.html
For coordination and administration of the State Classified Leave Sharing Program, Annual Leave, Family Medical Leave, Parental Leave, and Sick Leave, email your department HR contact: