New hires to the College, including student employees and graduate assistants, are not legally authorized to begin working until new hire paperwork is completed.
New employees need to pass a background check, if applicable , and meet with the College HR Liaison to provide original documentation verifying identity and employment authorization before beginning work.
Please allow a minimum of 1-2 weeks to complete these steps, as well as time to get through the HR Oracle System approval process.
Please contact Rebecca Leonard to help you determine which EO Coordinator is available to support your search prior to entering a name into the Talent Management System (TMS) posting.
Determine employee group and appointment type, and position
The Administrative Professional (AP) group includes individuals appointed by the Governing Board as officers of the Board, officers or directors of administrative departments, professional assistants and staff, and certain research positions.
All AP positions are “at-will.” The hiring process is coordinated by the Office of Equal Opportunity through the Talent Management System (TMS). Refer to Section 2: Academic Faculty and Administrative Professional of the HR Manual.
Administrative Professional appointments may be:
Administrative Professional Required Approvals:
Create or modify a job position description in Talent Management System (TMS):
Researcher Job Series
Associates of CSU are affiliated with the University such that access to CSU’s network, computing, and library resources are required. Individuals who have only an Associate assignment do not receive pay.
Associate classifications may be:
The Faculty group includes all personnel who carry academic rank (professor, associate professor, assistant professor, master instructor, senior instructor, and faculty affiliate) and certain administrative officers and the University President. The hiring process is coordinated by the Office of Equal Opportunity through the Talent Management System (TMS) with the Provost Office approval. Refer to Section E. of the Faculty Council Manual.
Faculty appointments may be:
Regular Full-Time – academic year or minimum of 9 months
Regular Part-Time – less than 100%, but not less than 50%
Other Kinds of Academic Faculty Appointments
Faculty Required Approvals:
Graduate Assistants assist with academic programs and research but are first and foremost students. Assistantship awards offer a stipend to the student in return for certain specified services to CSU. Graduate assistants are employees at will and considered temporary employees.
Refer to the Graduate Assistant Appointment Manual and Graduate and Professional Bulletin. The hiring process is through completion of the Request for Hire/Background Check form, Graduate Assistant Appointment and Certification Form, if applicable, and an Oracle action.
Graduate assistantships may be:
Postdoctoral Fellows (009990)
Predoctoral Fellowship Grant Trainees (009991) are not University employees. May include National Institute of Health and National Science Foundation fellows at the postdoctoral, graduate and undergraduate level.
Postdoctoral Fellowship Grant Trainees (009992) are post graduate level doctoral fellows who are paid/sponsored on certain types of Federal training grants.
Temporary hourly positions are temporary employment restricted to those individuals employed to meet unexpected work-loads, to fill a vacant position while the department evaluates their needs for a permanent replacement, or to provide short-term assistants (seasonal workers, returning retirees helping to train their replacement, etc.).
The hiring process is through completion of the Request for Hire/Background Check form and Oracle action.
Temporary hourly employees may NOT be appointed to the following jobs:
State Classified (SC) employees include any employee whose position is classified under the State of Colorado Personnel System. They are permanent employees not included in the Academic Faculty or Administrative Professional groups. Classified job titles, pay grades, and classification information is available at http://www.hrs.colostate.edu/compensation/plans.html.
The hiring process is coordinated through the Human Resources Employment Office and the Office of Equal Opportunity through the Talent Management System (TMS). Refer to State Classified Position Classification and HR Manual Section 3: State Classified Personnel
State Classified Positions may be:
State Classified Employment Types are:
State Classified Required Approvals:
State Job Classification Descriptions and Minimum Qualifications
Student employees are all part-time and must be admitted to a degree-seeking program at CSU. If a student does not meet these criteria, they must be hired as Non-Student Hourly instead. The hiring process is through completion of the Request for Hire/Background Check form and Oracle action.
Refer to Student Employment Handbook.
Refer to Section 5 of HR Manual
Student employee types are:
Student job categories include:
Request hire
Contact your HR Liaison for assistance modifying, or creating, a job position description and hiring plan.
Research Associates/Scientists may be hired using an Open Pool posting to gather applications: https://oeo.colostate.edu/pool-hires/. Please contact Renee.Hirschenhofer@colostate.edu, Walter Scott, Jr. College of Engineering Human Resources Manager, for Open Pool posting information.
Contact your HR Liaison for assistance modifying, or creating, a job position description and hiring plan.
Instructors (Temporary or Special) may be hired using an Open Pool posting to gather applications: https://oeo.colostate.edu/pool-hires/
Postdoctoral Fellows:
Contact your HR Liaison for assistance modifying, or creating, a job position description and hiring plan.
Contact your HR Liaison for assistance modifying, or creating, a job position description and hiring plan.
Refer to Student Employment Services for basic guidelines.
Select Search Chair and Committee Members
To hire an Administrative Professional, Faculty, or Postdoctoral Fellow employee, a job position description needs to be updated or created in the Talent Management System (TMS). Contact your HR Liaison for assistance. Once that is approved by the HR Department, a search chair and search committee members can be selected:
WSCOE Equal Opportunity (EO) Coordinators List
Please contact Rebecca.Leonard.colostate.edu to help you determine which EO Coordinator is available to support your search prior to entering a name into the Talent Management System (TMS) posting.
University Equal Opportunity (EO) Coordinators List
If you are interested in volunteering, please contact Renee.Hirschenhofer@colostate.edu.
If you are not able to find someone to serve as Search Support and/or TMS Applicant Manager for your search, feel free to contact the following volunteers and ask if they are available to assist.
Updated July 13, 2022
Employee | Phone | Email-original | Position | Department | Search Admin Support* | TMS Applicant Manager* | |
Sarah Chadock | (970) 491-1142 | Sarah.Chadock@colostate.edu | Sarah.Chadock@colostate.edu | Research Project Manager | Research Support Operations, PreAward, WSCOE | X | X |
Linn Barrett | (970) 491-8402 | Linn.Barrett@colostate.edu | Linn.Barrett@colostate.edu | HR Specialist | CIRA | X | X |
Megan Fritz | (970) 491-8442 | MeganR.Fritz@colostate.edu | MeganR.Fritz@colostate.edu | Administrative and Research Support Coordinator | CIRA | X | X |
Laura Marker | (970) 491-3709 | Laura.Marker@colostate.edu | Laura.Marker@colostate.edu | Program Coordinator | Engineering Technology Services, WSCOE | X | X |
Benette Wallace | (970) 491-2934 | Benette.Wallace@colostate.edu | Benette.Wallace@colostate.edu | HR/Payroll Support | Office of the Dean, HR/Operations | X | X |
* Search Administrative Support – An individual identified to provide clerical and other support throughout the search process. Although typically not a voting member of the committee, this person will often attend meetings and as such will be held to the same expectations of confidentiality as voting members. Developing and maintaining the candidate files, scheduling, compiling committee members’ decisions, arranging travel and overall recordkeeping are this individual’s responsibility. If questions arise about what transpired during the search process, the documentation provided by the search support staff member may be crucial in reconstructing the sequence of the search.
* TMS Applicant Manager – An individual identified to enter the search committee rationale into the Talent Management System (TMS) at each decision-making point of the search process and moving each applicant and candidate through each approval step from rating to request for hire.
Job Posting
A Standard Search for an Administrative Professional, Faculty, or Postdoctoral Fellow must be advertised in relevant national publications, websites, etc. for at least 3 weekends (4 for a Faculty Search).
Review Applicants and Interview Candidates
The Search Committee will evaluate applications for Administrative Professional, Faculty, or Postdoctoral Fellow job postings and conduct initial screening interviews. Each candidate will be rated to determine semi-finalists to invite to campus.
On Campus Interview
The Search Committee and members of the department and University may attend campus interviews of Administrative Professional, Faculty, or Postdoctoral Fellow candidates. Ratings will be tabulated, and the Search Committee will formulate hiring recommendations to hiring authority.
Offer Letter and Hiring Proposal
The hiring authority will present an offer letter to the Administrative Professional, Faculty, or Postdoctoral Fellow candidate and a Hiring Proposal is initiated in the Talent Management System (TMS).
Hire
The signed offer letter for Administrative Professional, Faculty, or Postdoctoral Fellow hires is uploaded into the Talent Management System (TMS). The HR Liaison is notified to begin the new hire onboarding process.