{"id":2151,"date":"2024-01-23T10:38:31","date_gmt":"2024-01-23T17:38:31","guid":{"rendered":"https:\/\/www.engr.colostate.edu\/operations\/ebo\/?page_id=2151"},"modified":"2026-03-27T07:20:46","modified_gmt":"2026-03-27T13:20:46","slug":"faq","status":"publish","type":"page","link":"https:\/\/www.engr.colostate.edu\/operations\/ebo\/purchasing\/faq\/","title":{"rendered":"Purchase\/Payment FAQ"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"2151\" class=\"elementor elementor-2151\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-e7351a9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"e7351a9\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-c4fe018\" data-id=\"c4fe018\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-727b98c elementor-widget elementor-widget-heading\" data-id=\"727b98c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Frequently Asked Questions for Purchasing and Payments<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2da8994 elementor-widget elementor-widget-text-editor\" data-id=\"2da8994\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The following FAQs address common situations related to the Engineering Business Office (EBO) and apply specifically to the Walter Scott, Jr. College of Engineering (WSCOE) at Colorado State University. For detailed or unique circumstances, please contact <a href=\"mailto:ebo@engr.colostate.edu\">ebo@engr.colostate.edu<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t<div class=\"elementor-element elementor-element-414017c e-flex e-con-boxed e-con e-parent\" data-id=\"414017c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-77d048e e-flex e-con-boxed e-con e-child\" data-id=\"77d048e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2095c12 elementor-widget-divider--view-line_text elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"2095c12\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<span class=\"elementor-divider__text elementor-divider__element\">\n\t\t\t\tGeneral Information\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e0ec59b elementor-widget elementor-widget-text-editor\" data-id=\"e0ec59b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is the Purchase\/Payment Request Form, and when is it required?<\/h3><p>The <a href=\"https:\/\/app.smartsheet.com\/b\/form\/c1283bc5bd5849c18eb3764bc8b67c51\" target=\"_blank\" rel=\"noopener\">Purchase\/Payment Request Form<\/a>\u00a0is required anytime someone needs to:<\/p><ul><li>Request the purchase of goods or services on their behalf<\/li><li>Pay an invoice<\/li><li>Request reimbursement<\/li><li>Request an internal order number (such as for CSU vehicle reservations)<\/li><\/ul><p>While the form can be used for any dollar amount, it is required for all purchases of $10,000 or greater. For purchases over $10,000, an itemized quote must be submitted along with the form. <span style=\"text-decoration: underline\"><strong>Incomplete submissions may be cancelled.<\/strong><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a38566e elementor-widget elementor-widget-text-editor\" data-id=\"a38566e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is the Official Function Form, and when is it required?<\/h3><p>The <a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-OfficialFunctionForm.pdf\">Official Function Form<\/a> is required when hosting meetings, conferences, receptions, meals, or other events involving expenses for food, drinks, and entertainment. Official functions must advance university objectives, such as training, recruitment, promotion, and recognition, with an emphasis on cost-effectiveness and institutional benefit.<\/p><p>Common reasons for an official function include:<\/p><ul><li>Extending contact to include mealtimes<\/li><li>Creating a necessary atmosphere to achieve goals<\/li><li>Encouraging participation to meet objectives<\/li><li>Enhancing social interactions to build community<\/li><li>Rewarding outstanding performance<\/li><li>Raising awareness of an issue<\/li><li>Welcoming visitors<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5dafdce elementor-view-framed elementor-shape-circle elementor-position-block-start elementor-mobile-position-block-start elementor-widget elementor-widget-icon-box\" data-id=\"5dafdce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-box-wrapper\">\n\n\t\t\t\t\t\t<div class=\"elementor-icon-box-icon\">\n\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-OfficialFunctionForm.pdf\" target=\"_blank\" class=\"elementor-icon elementor-animation-grow\" tabindex=\"-1\" aria-label=\"WSCOE Official Function Form\">\n\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-file-pdf\"><\/i>\t\t\t\t<\/a>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t<div class=\"elementor-icon-box-content\">\n\n\t\t\t\t\t\t\t\t\t<p class=\"elementor-icon-box-title\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-OfficialFunctionForm.pdf\" target=\"_blank\" >\n\t\t\t\t\t\t\tWSCOE Official Function Form\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-eea4606 elementor-widget elementor-widget-text-editor\" data-id=\"eea4606\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is the Capital Equipment Supplement Form, and when is it required?<\/h3><p>The <a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-CapitalEquipmentSupplementalForm.pdf\">Capital Equipment Supplement form<\/a> documents details about capital equipment purchases to ensure compliance with financial policies and provide necessary information for asset tracking, depreciation, and inventory management. It is required when:<\/p><ul><li>Purchasing a single item over $5,000 (federal)\/$10,000 (non-federal)<\/li><li>Combining multiple items into one system over $5,000 (federal)\/$10,000 (non-federal)<\/li><li>Purchasing software with a total cost over $5,000 (federal)\/$10,000 (non-federal) and a useful life of more than one year<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7eac05e elementor-view-framed elementor-shape-circle elementor-position-block-start elementor-mobile-position-block-start elementor-widget elementor-widget-icon-box\" data-id=\"7eac05e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-box-wrapper\">\n\n\t\t\t\t\t\t<div class=\"elementor-icon-box-icon\">\n\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-CapitalEquipmentSupplementalForm.pdf\" target=\"_blank\" class=\"elementor-icon elementor-animation-grow\" tabindex=\"-1\" aria-label=\"Capital Equipment Supplemental Form\">\n\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-file-pdf\"><\/i>\t\t\t\t<\/a>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t<div class=\"elementor-icon-box-content\">\n\n\t\t\t\t\t\t\t\t\t<p class=\"elementor-icon-box-title\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/EBO-CapitalEquipmentSupplementalForm.pdf\" target=\"_blank\" >\n\t\t\t\t\t\t\tCapital Equipment Supplemental Form\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-94fa225 elementor-widget-divider--view-line_text elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"94fa225\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<span class=\"elementor-divider__text elementor-divider__element\">\n\t\t\t\tDocumentation Requirements\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a3160ad elementor-widget elementor-widget-text-editor\" data-id=\"a3160ad\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What documentation is required for any given purchase?<\/h3><p><b><\/b>The below table provides documentation guidance for the most common requests or those requests with unique documentation requirements. Additional documentation may be requested.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-574aac7 elementor-widget elementor-widget-n-accordion\" data-id=\"574aac7\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;default_state&quot;:&quot;expanded&quot;,&quot;max_items_expended&quot;:&quot;one&quot;,&quot;n_accordion_animation_duration&quot;:{&quot;unit&quot;:&quot;ms&quot;,&quot;size&quot;:400,&quot;sizes&quot;:[]}}\" data-widget_type=\"nested-accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"e-n-accordion\" aria-label=\"Accordion. Open links with Enter or Space, close with Escape, and navigate with Arrow Keys\">\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9150\" class=\"e-n-accordion-item\" open>\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"1\" tabindex=\"0\" aria-expanded=\"true\" aria-controls=\"e-n-accordion-item-9150\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Every Request <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9150\" class=\"elementor-element elementor-element-ed543f29-4126-4f18-894c-9bcc0adcfecd e-con-full e-flex e-con e-child\" data-id=\"ed543f29-4126-4f18-894c-9bcc0adcfecd\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-792b9d4f-f0e0-43e7-8c6b-8eb60728bb7c elementor-widget elementor-widget-text-editor\" data-id=\"792b9d4f-f0e0-43e7-8c6b-8eb60728bb7c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Every purchase request should be accompanied by a quote. Acceptable formats include a formal vendor quote (preferred), a screen shot from a website with a link included on the Purchase Request Form, an email, etc. as long as it shows the vendor name, what is being purchased, quantity, and unit cost. <span style=\"text-decoration: underline\"><strong>Incomplete submissions may be cancelled.<\/strong><\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9151\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"2\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9151\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Art <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9151\" class=\"elementor-element elementor-element-4bc268e0-661f-443a-bac2-b7829739955b e-con-full e-flex e-con e-child\" data-id=\"4bc268e0-661f-443a-bac2-b7829739955b\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-94d19566-8811-4471-9016-8766a5cac087 elementor-widget elementor-widget-text-editor\" data-id=\"94d19566-8811-4471-9016-8766a5cac087\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Approval\/waiver from University Public Art Committee<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9152\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"3\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9152\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Copier Lease\/Purchase <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9152\" class=\"elementor-element elementor-element-0c7ca0b6-6463-4c29-9dac-41c264da5cad e-con-full e-flex e-con e-child\" data-id=\"0c7ca0b6-6463-4c29-9dac-41c264da5cad\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d9dd969d-400d-4f28-8697-766706d74edc elementor-widget elementor-widget-text-editor\" data-id=\"d9dd969d-400d-4f28-8697-766706d74edc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Waiver from RamCopy through University Communications<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9153\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"4\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9153\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Desktop Computers\/Laptops\/Tablets <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9153\" class=\"elementor-element elementor-element-71e081d1-aee4-457c-a5c8-14cd4280dbdf e-con-full e-flex e-con e-child\" data-id=\"71e081d1-aee4-457c-a5c8-14cd4280dbdf\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5a3c0cdb-dcb3-41df-91e7-2a234aa433b6 elementor-widget elementor-widget-text-editor\" data-id=\"5a3c0cdb-dcb3-41df-91e7-2a234aa433b6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Approval from Engineering Technology Services and an approved HP Computer Program Exception form<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9154\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"5\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9154\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Drones <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9154\" class=\"elementor-element elementor-element-aad88fc3-1f41-4966-8da1-93a0295cfa5c e-con-full e-flex e-con e-child\" data-id=\"aad88fc3-1f41-4966-8da1-93a0295cfa5c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-97e82b49-f23a-4873-9c3f-d5c8efcbd832 elementor-widget elementor-widget-text-editor\" data-id=\"97e82b49-f23a-4873-9c3f-d5c8efcbd832\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Risk Management and CSU Drone Center approval<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9155\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"6\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9155\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Equipment Maintenance <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9155\" class=\"elementor-element elementor-element-627d4f1a-2837-457e-9da5-727a001e131c e-con-full e-flex e-con e-child\" data-id=\"627d4f1a-2837-457e-9da5-727a001e131c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d95ac8e5-ebba-4887-8881-ca2cdd82bea3 elementor-widget elementor-widget-text-editor\" data-id=\"d95ac8e5-ebba-4887-8881-ca2cdd82bea3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Maintenance Agreement<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9156\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"7\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9156\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Events\/Catering\/Performers <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9156\" class=\"elementor-element elementor-element-ccf5685c-5b61-43d0-b54d-94e25526648a e-con-full e-flex e-con e-child\" data-id=\"ccf5685c-5b61-43d0-b54d-94e25526648a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7c6a9c85-4361-4607-b3c3-22b8cc4589fb elementor-widget elementor-widget-text-editor\" data-id=\"7c6a9c85-4361-4607-b3c3-22b8cc4589fb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Banquet Event Order, Rooms Agreement, Performance Event Contract, Speaking Engagement Agreement, etc.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9157\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"8\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9157\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Feed or Animals <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9157\" class=\"elementor-element elementor-element-1140d9ef-5136-4153-bfe8-e101fd8b928f e-con-full e-flex e-con e-child\" data-id=\"1140d9ef-5136-4153-bfe8-e101fd8b928f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a6bf6048-84cd-4523-9166-7716e533a0bd elementor-widget elementor-widget-text-editor\" data-id=\"a6bf6048-84cd-4523-9166-7716e533a0bd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Completed Feed or Animal form<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9158\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"9\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9158\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Graphic Standards (i.e., printing, website, videos, etc.)  <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9158\" class=\"elementor-element elementor-element-81e08dcf-e163-4999-9e8d-4964119cad62 e-con-full e-flex e-con e-child\" data-id=\"81e08dcf-e163-4999-9e8d-4964119cad62\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-838d6371-4b8d-431f-b0a9-1513bbe960fb elementor-widget elementor-widget-text-editor\" data-id=\"838d6371-4b8d-431f-b0a9-1513bbe960fb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Waiver from University Communications<br \/><em>Does NOT include promotional items<\/em><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-9159\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"10\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-9159\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Promotional Items or Branded Merchandise  <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-9159\" class=\"elementor-element elementor-element-ccf1e235-6da7-4234-bcd9-66ee95b61f96 e-con-full e-flex e-con e-child\" data-id=\"ccf1e235-6da7-4234-bcd9-66ee95b61f96\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-608be91d-0eec-45f9-b25d-bcc74af55a3f elementor-widget elementor-widget-text-editor\" data-id=\"608be91d-0eec-45f9-b25d-bcc74af55a3f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Use of a licensed vendor and artwork approval from <a href=\"mailto:branding@colostate.edu\">branding@colostate.edu<\/a> when applicable<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-91510\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"11\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-91510\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Services - Business <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-91510\" class=\"elementor-element elementor-element-291f8c6d-7d2a-47c2-8716-34a1ae2c1db9 e-con-full e-flex e-con e-child\" data-id=\"291f8c6d-7d2a-47c2-8716-34a1ae2c1db9\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6bb22422-82c9-46f2-a411-38c42a38b8bc elementor-widget elementor-widget-text-editor\" data-id=\"6bb22422-82c9-46f2-a411-38c42a38b8bc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Solid Scope of Work with deliverables and payment terms.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-91511\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"12\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-91511\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Services - Individual <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-91511\" class=\"elementor-element elementor-element-6743542a-0084-435e-9780-2d8b44dba171 e-con-full e-flex e-con e-child\" data-id=\"6743542a-0084-435e-9780-2d8b44dba171\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f4d426e1-b744-4dd4-a04e-325dd99f6298 elementor-widget elementor-widget-text-editor\" data-id=\"f4d426e1-b744-4dd4-a04e-325dd99f6298\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Solid Scope of Work with deliverables and payment terms, Independent Contractor vs. Employee form, PERA form<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-91512\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"13\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-91512\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Shop Catalog Vendors <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-91512\" class=\"elementor-element elementor-element-f34cfc9c-9c0b-4d48-a91f-ea80c8d367f9 e-con-full e-flex e-con e-child\" data-id=\"f34cfc9c-9c0b-4d48-a91f-ea80c8d367f9\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6be692da-e364-4485-a8cc-6ee5be1c284a elementor-widget elementor-widget-text-editor\" data-id=\"6be692da-e364-4485-a8cc-6ee5be1c284a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>None if quote was pulled from punch out catalog and used to populate the cart<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-91513\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"14\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-91513\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Software <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-91513\" class=\"elementor-element elementor-element-9340c19c-b1ac-422b-94c5-2d8f090ffef0 e-con-full e-flex e-con e-child\" data-id=\"9340c19c-b1ac-422b-94c5-2d8f090ffef0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-348499d3-fb79-4f25-a5cf-f9162eb5837f elementor-widget elementor-widget-text-editor\" data-id=\"348499d3-fb79-4f25-a5cf-f9162eb5837f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Software agreement<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-91514\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"15\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-91514\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Vehicle Purchases <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><i aria-hidden=\"true\" class=\"fas fa-minus\"><\/i><\/span>\n\t\t\t<span class='e-closed'><i aria-hidden=\"true\" class=\"fas fa-plus\"><\/i><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-91514\" class=\"elementor-element elementor-element-730f936c-fca2-46f5-a869-323f2d0a19ce e-con-full e-flex e-con e-child\" data-id=\"730f936c-fca2-46f5-a869-323f2d0a19ce\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-335c924b-c18e-4f64-850a-322be18ab3de elementor-widget elementor-widget-text-editor\" data-id=\"335c924b-c18e-4f64-850a-322be18ab3de\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Approved vehicle request form. Approved EAR (if applicable)<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e26c002 elementor-widget-divider--view-line_text elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"e26c002\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<span class=\"elementor-divider__text elementor-divider__element\">\n\t\t\t\tPurchasing Processes\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5620760 elementor-widget elementor-widget-text-editor\" data-id=\"5620760\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is a Purchase Order (PO)?<\/h3><p>A Purchase Order (PO) formalizes transactions, ensuring clarity and legal protection. It helps in acquiring goods and services within budget and in compliance with policies.<\/p><p>To request a PO, submit the Purchase\/Payment Request form. A quote is required, which should include:<\/p><ul><li>Vendor contact information (including the name of the person providing the quote, if possible)<\/li><li>Terms of sale (e.g., net 30) and shipping (e.g., FOB Destination)<\/li><li>Complete pricing information, including any discounts offered<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-08d4d70 elementor-widget elementor-widget-text-editor\" data-id=\"08d4d70\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is an Automatic Purchase Order (OPO), and when is it used?<\/h3><p>An Automatic Purchase Order (APO) is used for the purchase of goods and services where the aggregate total is less than $10,000 per fiscal year or when no University price agreement or catalog vendor exists for the required goods or services.<\/p><p>The APO may be used for:<\/p><ul><li>Services<\/li><li>Equipment maintenance<\/li><li>One-time rentals under $10,000<\/li><\/ul><p>Purchases cannot be artificially split to circumvent the $10,000 limit.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d72b60f elementor-widget elementor-widget-text-editor\" data-id=\"d72b60f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is an Open Purchase Order (OPO), and when is it used?<\/h3><p>An Open Purchase Order is used when purchasing the same or similar items from a single vendor throughout a fiscal year. It should specify the item type, start and end dates, single order limit, maximum dollar amount, and authorized individuals. Open Purchase Orders are not suitable for Shop Catalog vendors.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ccf41d1 elementor-widget elementor-widget-text-editor\" data-id=\"ccf41d1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>I need a copy of a PO, where can I get it?<b><br \/><\/b><\/h3><p>Contact <a href=\"mailto:ebo@engr.colostate.edu\">ebo@engr.colostate.edu<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-119bbf4 elementor-widget-divider--view-line_text elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"119bbf4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<span class=\"elementor-divider__text elementor-divider__element\">\n\t\t\t\tPayment Processes\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-937926d elementor-widget elementor-widget-text-editor\" data-id=\"937926d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is a Disbursement Voucher (DV)?<\/h3><p>A Disbursement Voucher (DV) documents and authorizes the payment of expenses, ensuring necessary approvals and proper financial recording. EBO is authorized to use the DV for payments of $10,000 or less when a PO or contract is not required. The DV cannot replace a required contract or PO.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c88e0d7 elementor-widget-divider--view-line_text elementor-widget-divider--element-align-center elementor-widget elementor-widget-divider\" data-id=\"c88e0d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t\t<span class=\"elementor-divider__text elementor-divider__element\">\n\t\t\t\tSpecial Situations\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3038b67 elementor-widget elementor-widget-text-editor\" data-id=\"3038b67\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>I need to purchase something that requires a written agreement to be signed. Can I sign it?<\/h3><p>No. All written agreements requiring a signature must be submitted through the <a href=\"https:\/\/app.smartsheet.com\/b\/form\/c1283bc5bd5849c18eb3764bc8b67c51\" target=\"_blank\" rel=\"noopener\">Purchase\/Payment Request Form<\/a> for processing by EBO. Signature authority is limited at CSU.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2f15081 elementor-widget elementor-widget-text-editor\" data-id=\"2f15081\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is the criteria for an emergency purchase?<b><br \/><\/b><\/h3><p>A purchase may be considered an emergency if it:<\/p><ul><li>Adversely impacts the University or its programs<\/li><li>Is necessary to preserve or protect University property<\/li><li>Is required to protect the health or safety of any person(s) or animal(s)<\/li><\/ul><p>The following are not considered emergencies:<\/p><ul><li>Purchases rushed due to failure to plan ahead<\/li><li>Purchases to meet fiscal year-end or sponsored research funding deadlines<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c372869 elementor-widget elementor-widget-text-editor\" data-id=\"c372869\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>What is a sole source procurement, and when can it be used?<\/h3><p>A sole source procurement is any procurement\/contract entered into without a competitive process, based on verifiable justification that only one known source exists, or only one supplier can fulfill the requirements. A requirement for a particular proprietary product or service does not justify a sole source procurement if more than one potential bidder exists. Preferences for brand names or a product&#8217;s &#8220;uniqueness&#8221; alone do not qualify for sole source procurement.<\/p><p>For sole source requests, please submit the <a href=\"https:\/\/app.smartsheet.com\/b\/form\/c1283bc5bd5849c18eb3764bc8b67c51\" target=\"_blank\" rel=\"noopener\">Purchase\/Payment Request Form<\/a> to EBO.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9efb175 elementor-widget elementor-widget-text-editor\" data-id=\"9efb175\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Are there any restrictions related to items being shipped to a personal residence?<\/h3><p>Yes, University goods should never be delivered to a personal residence. If special circumstances exist, please contact <a href=\"mailto:Joe.Fattor@colostate.edu\">Joe.Fattor@colostate.edu<\/a>. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9fed77c elementor-widget elementor-widget-text-editor\" data-id=\"9fed77c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Why should Engineering Technology Services (ETS) be consulted before purchasing a computer?<\/h3><p>ETS should be consulted to ensure proper guidance and recommendations for computer purchases. Computers purchased without ETS consent will not be supported by ETS.<\/p><p><a href=\"https:\/\/csu-ets.freshservice.com\/support\/catalog\/items\/41\"><em>Contact ETS<\/em><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e2cd69c elementor-view-framed elementor-shape-circle elementor-position-block-start elementor-mobile-position-block-start elementor-widget elementor-widget-icon-box\" data-id=\"e2cd69c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-box-wrapper\">\n\n\t\t\t\t\t\t<div class=\"elementor-icon-box-icon\">\n\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/ETS-purchasing-info.pdf\" target=\"_blank\" class=\"elementor-icon elementor-animation-grow\" tabindex=\"-1\" aria-label=\"ETS Computer Purchasing Info\">\n\t\t\t\t<i aria-hidden=\"true\" class=\"far fa-file-pdf\"><\/i>\t\t\t\t<\/a>\n\t\t\t<\/div>\n\t\t\t\n\t\t\t\t\t\t<div class=\"elementor-icon-box-content\">\n\n\t\t\t\t\t\t\t\t\t<p class=\"elementor-icon-box-title\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/wp-content\/uploads\/sites\/2\/ETS-purchasing-info.pdf\" target=\"_blank\" >\n\t\t\t\t\t\t\tETS Computer Purchasing Info\t\t\t\t\t\t<\/a>\n\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ad6d886 elementor-widget elementor-widget-text-editor\" data-id=\"ad6d886\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>How can I contact EBO for purchasing or payment-related inquiries?<\/h3><p>Please contact EBO at <a href=\"mailto:ebo@engr.colostate.edu\">ebo@engr.colostate.edu<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Frequently Asked Questions for Purchasing and Payments The following FAQs address common situations related to the Engineering Business Office (EBO) and apply specifically to the Walter Scott, Jr. College of Engineering (WSCOE) at Colorado State University. For detailed or unique circumstances, please contact ebo@engr.colostate.edu. General Information What is the Purchase\/Payment Request Form, and when is<a class=\"read-more\" href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/purchasing\/faq\/\">&#8230;Read more <\/a><\/p>\n","protected":false},"author":33,"featured_media":0,"parent":148,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2151","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Purchase\/Payment FAQ - Engineering Business Office (EBO)<\/title>\n<meta name=\"description\" content=\"The Engineering Business Office (EBO) supports the Walter Scott, Jr. College of Engineering through coordination, oversight, and direct support for all budget, accounting, and business functions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/purchasing\/faq\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Purchase\/Payment FAQ - Engineering Business Office (EBO)\" \/>\n<meta property=\"og:description\" content=\"The Engineering Business Office (EBO) supports the Walter Scott, Jr. College of Engineering through coordination, oversight, and direct support for all budget, accounting, and business functions.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.engr.colostate.edu\/operations\/ebo\/purchasing\/faq\/\" \/>\n<meta property=\"og:site_name\" content=\"Engineering Business Office (EBO)\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-27T13:20:46+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/purchasing\\\/faq\\\/\",\"url\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/purchasing\\\/faq\\\/\",\"name\":\"Purchase\\\/Payment FAQ - Engineering Business Office (EBO)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/#website\"},\"datePublished\":\"2024-01-23T17:38:31+00:00\",\"dateModified\":\"2026-03-27T13:20:46+00:00\",\"description\":\"The Engineering Business Office (EBO) supports the Walter Scott, Jr. College of Engineering through coordination, oversight, and direct support for all budget, accounting, and business functions.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/purchasing\\\/faq\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/purchasing\\\/faq\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/purchasing\\\/faq\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.engr.colostate.edu\\\/operations\\\/ebo\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Purchasing &amp; 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