Officer Responsibilities

November 2004

President

• Keep correspondence with National Headquarters up to date including submittal of required reports for initiation ceremonies.
• Attend the National Convention (Usually the first weekend in October, expenses paid for voting delegate)
• Keeping faculty advisors abreast of chapter events and projects.
• Presiding over all votes pertaining to the chapter and the national organization (Constitution & Bylaw amendments National Executive Council elections, etc.)
• Arranging meeting times and locations with Dean's office.
• Obtaining eligible student list in fall and spring, and list of top 5% of sophomore class in spring. • Writing letter of invitation for eligible students.
• Designating all committees, and defining their responsibilities. (Committees may be created for activities such as Tau Beta Pi-in-the-face, Outstanding Sophomore Award, Bent Polishing, community service, etc.)

Vice President

• Responsible for scheduling fall and spring initiation ceremonies with Events Planning (Lory Student Center).
• Responsible for distribution of letters of invitation to departments.
• Responsible for filling out eligibility reports in the fall and spring semesters prior to initiation and after. (Report of Eligibility, Report of Election, Report of Final Action).
• Finding ushers for fall and spring commencement ceremonies.

Secretary

• Maintaining chapter email and phone list, and communication with chapter for fall and through email and phone.
• Keeping attendance at meetings.
• Passing out, collecting and dry cleaning graduation stoles spring commencement ceremonies.
• Keeping minutes at officer and chapter meetings.
• Copying and collating letters of invitation for distribution.

Treasurer

• Collecting all checks and money for dues, graduation stole rental.
• Depositing all money in the TBP bank account at Key Bank in Old Town.
• Filing all financial statements from National Headquarters, and Key Bank.
• Paying all bills due to National headquarters.
• Paying all bills for initiation ceremonies, and other activities requiring en masse payment.