AISES Offices and Responsibilities

 

  • This society shall elect staff for the following offices: President, Vice-President, Secretary, Treasurer, and faculty advisor.

 

  • The term of office will begin one day after the last day of spring semester and end the last day of spring semester.

 

  • All officers must maintain a grade point average of 2.0 or better during their term of office, and have accumulated at least 36 credit hours.

 

  • All officers must remain drug-free during their term of office.

 

  • Terms shall be held no longer than one calendar year.

 

President

 

  • To preside over all meetings using parliamentary procedure.
  • To call the society meetings to order.
  • To have a prepared agenda for each meeting.
  • To properly oversee all business concerning the society.
  • To sign letters and documents that pertains to the will of the society.
  • To appoint committees when necessary.
  • To call regular meetings when needed, for the best interests of the society

 

Vice President

 

  • To assume the duties of president in the event the president is absent.
  • To invite nominations for the office of Vice President to replace them while acting as President.
  • To follow the progress of committee work and to see that their duties are properly carried out.

 

 

Secretary

 

  • To keep an accurate record of all proceedings during an official meeting.
  • To prepare the minutes to be read at the beginning of each meeting.
  • To see that the minutes will be approved after they are read.
  • To take attendance of members at each meeting.
  • To handle all correspondence pertaining to the society no assigned to any other officers.
  • To keep accurate records of all official documents of the society.
  • To file with the campus activities office of the Lory Student Center a current copy of our constitution.
  • To insure all members are mailed copies of official meeting dates and official notices.
  • To list the official meetings in the club clips prior to each meeting.
  • To maintain current membership and member address listings.
  • To document votes for and against any motions.
  • To inform all members in writing of any new policies at least 7 days before the vote on policies, and at least 14 days before the vote on amendments.
  • To file an annual report with AISES National Headquarters.
  • To check the student mailbox(es) and route accordingly on a regular basis.

 

 

AISES Offices and Responsibilities

 

 

Treasurer

 

  • Keep a current and accurate account of all financial transactions conducted by the society.
  • To pay from society funds all costs incurred by the society.
  • To act as chair of the fundraising committee.
  • To be aware of all ASCSU regulations, account responsibilities, guidelines, and deadlines.
  • To oversee the process of applying for monies with ASCSU (such as long bill).
  • To actively seek financing  for the society from all possible sources, including Colorado State University, private, federal and tribal governments.
  • To provide upon request to any member, or official of Colorado State University the financial records of the society.

 

Faculty Advisor

 

  • Must be full-time faculty or staff of Colorado State University.
  • Act as a mediator during meetings when needed.
  • Knows administrative and legal matters pertaining to student societies and advises society on such matters.
  • Shall attend all society meetings if possible.
  • Advisor shall have the same rights as a subsidiary member.
  • Advisor shall be on hand during elections to count ballots and swear in the new officers.
  • Advisor shall be nominated and elected as vacancies arise and/or the society deems necessary.