- Required prior to any purchase $10,000 or greater.
- An itemized quote is required.
*Requires ENGR credentials and GlobalProtect connection
Walter Scott, Jr. College of Engineering
Questions? Contact us at ebo@engr.colostate.edu
*Requires ENGR credentials and GlobalProtect connection
A purchase order (PO) formalizes transactions by providing clarity and legal protection. It ensures that goods and services are acquired efficiently, within budget, and in compliance with established policies and procedures.
A quote is required to request a PO, and it should include:
All written agreements requiring the University’s signature MUST be processed by Procurement Services, regardless of dollar amount.
Dollar Thresholds
Delegated authority by Procurement Services for EBO to process purchase orders on behalf of WSCOE. Purchases on Federal awards must be distributed among qualified suppliers, if practicable and the price is reasonable.
A minimum of two written quotes must be obtained and the purchase decision is made by a CSU Purchasing Agent on the basis of price and best value, specifications and other terms being met. Purchases on Federal awards will be reviewed for price reasonableness.
A DQ will be prepared, advertised, evaluated and awarded in accordance with Section V.F. of the Colorado State University Procurement Rules. An award to a vendor other than the low bidder requires approval from the Director of Procurement Services.
An IFB or RFP will be prepared, advertised, evaluated and awarded in accordance with Section V.G. of the Colorado State University Procurement Rules.
Capital Equipment
The Capital Equipment Supplement form is required when:
Open Purchase Order
When the purchase of same or similar items from a vendor is anticipated over the course of a fiscal year, an Open Purchase Order may be used. Such order should generally identify the type of item, start and end dates, single order limit, maximum dollar amount and individuals authorized to place orders against the Open PO.
EBO is delegated the use of the Disbursement Voucher (DV) for payment of invoices totaling $10,000 and less and when a PO or University contract is not required.
A DV documents and authorizes the payment of expenses and ensures necessary approvals such that financial transactions are controlled and properly recorded.
The DV cannot be used in lieu of a contract or purchase order when one is required.
Official Functions
The Official Function Form is required when hosting meetings, conferences, receptions, meals, or other events that involve expenses for food, drinks, and entertainment. Official functions must advance university objectives such as training, recruitment, promotion, and recognition, with a focus on cost-effectiveness and clear benefit to the institution.
Common reasons for having an official function include:
Engineering Technology Services should be consulted prior to all computer purchases.
CSU’s Transportation Services offers motor pool vehicles for rent. An overview of the program is available here.
An electronic internal order (IO) number must accompany all reservations. Submit the form below to request an IO number. Once received, complete your reservation with Transportation Services here.